Everything Aptly does

Free account and sign-in

Create an account with email and password (tick the Terms and Privacy agreement). New accounts get a free 7-day Aptly Pro trial with no card.

• From a friend's link: "X invited you: N days of Aptly Pro, free" → "Claim it".
• From a layoff page: a free-Pro banner. From a pilot link: a "Pilot · name" banner.
• Quiz answers from the ChatGPT or Claude app carry over into the new account.
• With two-step sign-in on, login asks for the 6-digit code (or a recovery code) → "Verify and log in".

How to get there: "Sign up" on the home page; "Log in" to come back.
Plans: Everyone, including Free

Forgot password

Reset your password by email.

How to get there: Log in → "Forgot password?" → your email → "Send reset link" → open the emailed link → "Choose a new password" → "Set new password".
Plans: Everyone, including Free

Confirm your email

Job emails and email reminders start only after you confirm your address; the link opens an "Email confirmed" page.

How to get there: Click the link in the sign-up email, or "Resend link" on the notice on Home or on Account → Login email.
Plans: Everyone, including Free

Guided tour

A 16-step walk-through that highlights the real menu items. It starts on its own once after sign-up.

How to get there: Account menu → "Take the tour", or Home → "What you can do in Aptly" → "Take the tour", or ask the Coach "show me around".
Plans: Everyone, including Free

Home and "Your next steps"

The three most useful things to do now, your progress and your top matches.

• Test progress bar with "Continue assessments" / "Retake assessments".
• "Update profile" / "Add background" and "See Career Possibility Matches".
• Tiles: Best fit score, Plan steps done, Applications, Conversations.
• "Saved jobs" card ("View saved"), "This week's game plan" (Pro), check-ins, "Give a friend a free month of Pro".
• "What you can do in Aptly · and how" list; "Get Aptly on your home screen" → "Set up"; email-confirm bar → "Resend link".
• "Most used resources": your favorite functions (pick them with "Choose favorites"; they also show as "Your quick menu" in the side menu) and "Recently used".

How to get there: Home in the main menu.
Plans: Everyone, including Free

Your background

The details your matches and job searches use. Jobs that legally require a license you don't hold are hidden.

• Full name, location, "How far you'd go for work", years of experience, "Remote preference".
• "What are you looking for?" (stay on my path / open to both / change careers), minimum salary and currency.
• Desired job titles (13,000+ to pick from, or type your own), education levels, school and field.
• "Licenses & credentials you hold", interests, skills and an experience summary.
• "Served in the military? Translate your job" opens the military translator.

How to get there: Profile → Background → fill in → "Save profile".
Plans: Everyone, including Free

Import from LinkedIn

Fill your background, matches, résumé builder and skills from your LinkedIn profile PDF; you review before anything is saved.

• "How to get your LinkedIn PDF (30 seconds)" help.
• Review window "Here's what we found": choose My background / Use it for my matches / Start my resume in the Resume builder / Add my top skills → "Save these".

How to get there: Profile → Background → "Fast start: import from LinkedIn". On LinkedIn (on a computer): your profile → Resources (or More) → Save to PDF, then upload it.
Plans: Free, Career, Pro, Coach, Org

Aptly on your phone and notifications

Install Aptly like an app and choose which notifications you get (interviews, follow-ups, messages, new jobs, plan reminders).

• A checkbox for each kind of notification.
• "Send a test" and "Turn off here" once notifications are on.

How to get there: Account → "Aptly on your phone". iPhone: Safari Share → Add to Home Screen, open it from the home screen, then Turn on notifications. Android/Chrome: "Install Aptly" (or the "Install app" pill).
Plans: Free, Career, Pro, Coach, Org

Text messages

Optional texts about your job search: interview reminders, follow-ups that are due, application updates, new jobs that fit you and Career Plan reminders (you choose which). Up to 3 a day, only 9 a.m. to 8 p.m. your time. Reply STOP to stop or HELP for help.

• Change what you get any time on Account → Text messages; "Stop text messages" or reply STOP to stop; reply START to turn them back on.
• Message and data rates may apply. Aptly never sells or shares your number. Details at aptlymatch.com/text-messages.

How to get there: Account → Text messages → enter your U.S. mobile number, choose what you want, tick the box to agree → "Turn on text messages", then reply YES to the text we send.
Plans: Everyone, including Free

Spanish and dark mode

Use Aptly in English or Spanish; switch light and dark mode. Your language follows your account to other devices.

How to get there: The ES/EN button and the moon/sun button at the top; language is also on Account. Public pages have a language toggle in the footer.
Plans: Free, Career, Pro, Coach, Org

Interests assessment

Two parts (activities, then career interest areas) that give your interest types (Realistic, Investigative, Artistic, Social, Enterprising, Conventional).

• After any test, a first look shows your top 3 early matches, "Continue: [next test]" and "See all my matches".
• Reopening a finished test shows your earlier answers; change any and resubmit to update.
• Unanswered questions are flagged and you're taken to the first one.

How to get there: Profile → Tests → Interests. About 10–15 minutes; retake any time.
Plans: Free, Career, Pro, Coach, Org

Work Personality

Your work style on five traits (openness, conscientiousness, extraversion, agreeableness, emotional reactivity).

How to get there: Profile → Tests → Personality.
Plans: Free, Career, Pro, Coach, Org

Work Values

What matters most to you in a job (achievement, independence, recognition, relationships, support, working conditions).

How to get there: Profile → Tests → Values.
Plans: Career, Pro, Coach, Org

Aptly Reasoning Test (Aptitude)

About 24 questions on patterns, number and letter series, 3D shapes and word reasoning. Not graded, no pass or fail, no time limit (about 15 minutes); each person gets their own question set, and results feed matching.

• Screen-reader option: tick "I use a screen reader or can't see pictures clearly" to skip the picture questions.

How to get there: Profile → Tests → Aptitude.
Plans: Career, Pro, Coach, Org

Career Possibility Matches

Careers scored on two numbers: Qualified % (your background: skills, experience, level and education vs. what the role asks; the only score employers ever see, and it never uses test results) and Satisfaction % (how well the work suits you, from your tests and the titles you want).

• "Top picks for you" (titles you chose are tagged "Your pick"), "More matches" and "Hidden fits" (careers your tests rate highly that your résumé wouldn't point to).
• Tags: "Your current field", "Requires [credential] — would need further schooling". Card facts: median pay where you live, education, core skills you have, "Government data" badge, employers hiring now.
• Show details: your skills for the role (have / missing, "Update your skills"), the parts of each score, pay range, preparation, AI exposure, 10-year outlook, "Practice interview".
• "Interested" / "Not for me" (asks what's off and hides the card); "Hidden by you" → "Bring back"; "See openings".
• Summaries of your top interest areas and what you value most; "Scoring: X% your assessments · Y% your background".

How to get there: Matches in the main menu.
Plans: Free, Career, Pro, Coach, Org

Career direction

Tell Aptly whether you want to stay on your path, are open to both, or want to change careers; matches re-rank to fit.

How to get there: First visit to Matches: "First: what are you looking for?". Later: the "Looking to:" switch on Matches, or Profile → Background → "What are you looking for?".
Plans: Free, Career, Pro, Coach, Org

"Do these matches make sense?"

A one-question 1–5 check on your first matches, with an optional note, used to tune matching.

How to get there: Matches → "Quick question about your matches" → pick 1–5 → "Send" (or "Not now").
Plans: Free, Career, Pro, Coach, Org

Employers hiring now

A line on each match and Path plan, e.g. "14 employers hiring now · 6 in CA · 9 new this week", counted from company career sites Aptly reads directly.

How to get there: Shown on match cards and at the top of a Path plan.
Plans: Free, Career, Pro, Coach, Org

Path plan

For any match: what it takes vs. what you have, a realistic timeline, pay where you live, steps to add to your Career Plan, training and who pays, registered apprenticeships, and who to talk to.

• Tiles: Realistic timeline, Typical pay, Education, License; "What the work is" and market data.
• "What it takes vs. what you have": education, license, level and core skills marked have / close / gap; timeline drivers.
• Pay: Starting / Typical / Experienced / "Your minimum".
• Suggested steps: tick the ones you want → "Aim to finish by" (2 weeks / 1 month / 3 months) → "Add to Career Plan".
• Who to talk to: "Find on LinkedIn" or "Add someone" → "Save contact" (reminder in 2 days); "Messages you can send" (Copy) and "Questions to ask".
• Registered apprenticeships for the career, with the state apprenticeship office and Apprenticeship.gov listings.

How to get there: Open a match → "Path plan".
Plans: Free, Career, Pro, Coach, Org

Training, certifications and licenses

For a target career: programs near you, programs your job center can pay for (WIOA, with completion, employment and earnings results), colleges with net cost and graduate earnings, certifications employers recognize and licenses in your state.

How to get there: Open a match → Path plan → "Training & certifications" → "Add to my plan". For your current role: Career → Your next role → training and certifications link.
Plans: Free, Career, Pro, Coach, Org

Your personalized AI plan (skills gap)

A personal, step-by-step plan to close the gap to a target career, written by the AI Coach.

• Steps with timeframes and "Add these steps to Career Plan"; "Credentials worth considering"; "Lead with what you already have"; "Regenerate".

How to get there: Open a match → Path plan → the "Your personalized AI plan" card at the bottom (loads by itself on Pro; Free sees "Unlock with Pro").
Plans: Pro, Coach, Org

Skills profile

Your skills on the U.S. Labor Department's 35 skills and 33 knowledge areas, filled in from your résumé; change any rating (Basic, Working, Advanced, Expert) and add your own skills (e.g. Salesforce, Spanish).

• Each rating shows where it came from ("from your resume", "from your past jobs") and the jobs found in your résumé.
• "Save my skills" appears after changes. Your own skills: "Add a skill" → name and level → "Add"; change or remove.

How to get there: Profile → Skills.
Plans: Free, Career, Pro, Coach, Org

Career Plan

Your steps (with due dates and reminders in the app and by email) and your networking contacts with follow-up dates.

• Progress bar; steps grouped by career; add a step with a kind (Learn, Network, Apply, Money, Other) and a due date; overdue dates highlighted; "Done" list.
• Contacts: name, company, role, phone, email, LinkedIn, next follow-up, "How you'll follow up" (email, call, video, in person, coffee, text, LinkedIn, other) and notes.
• Contact status: To contact / Reached out / Replied / Had a conversation / Referred me.
• "Email" (from Aptly Mail; moves the contact to Reached out with a 7-day follow-up), tap-to-call, "Calendar", "Profile" link.
• Filter: Everyone / Follow-up due / each status. Sort: Next follow-up, Name A–Z, Company, Recently updated, Newest added.

How to get there: Career Plan in the main menu.
Plans: Free, Career, Pro, Coach, Org

Matches report (PDF)

A downloadable report of your results and top matches.

How to get there: Matches → Download report.
Plans: Pro, Coach, Org

Military-to-civilian translator

Turns a military job code (MOS, rating, AFSC) or title into civilian careers with pay and paths. Saved service counts as work experience in skills and matches.

• Branch filter (filled in from your military-price answers) and search by code or title.
• "This is my job" saves it under "Your service" (Remove to undo); each civilian career has "Path plan" and "Openings".

How to get there: Profile → Background → "Served in the military? Translate your job".
Plans: Free, Career, Pro, Coach, Org

Live job search

Openings from more than a dozen sources (major job boards, USAJobs, remote boards and company career sites), with Qualified % and Satisfaction % on every job and "Why this job?". Scams and stale ("ghost") postings are screened out, and listings that need a license you don't hold are hidden.

• Distance (10 / 25 / 50 / 100 miles, any), grid or list view, "Export to spreadsheet" (CSV).
• Filter: keywords, title, location, work type, schedule (full-time, part-time, per diem, contract, internship or apprenticeship), "No degree required", "Fair chance employer", "Veteran-friendly", minimum pay, "Only jobs that list pay", minimum Qualified and Satisfaction.
• Sort: Best overall fit, Most qualified, Best satisfaction, Most relevant, Highest pay, Newest, Nearest. "Clear filters".
• "Show all results", "Show older listings too", "Show any distance", "Show all work types"; "posted N days ago" and "May no longer be open" labels.
• "Search directly on job boards" links. Report a posting (scam / already filled / other); three reports hide it for everyone.
• Click a job to open its own page on Aptly with everything about it (fit scores and why, pay, the full description, the company); "Apply" opens the original posting.

How to get there: Jobs → Search jobs. "Show my best-fit jobs" for a ranked list.
Plans: Free, Career, Pro, Coach, Org

Company pages and following employers

See an employer's open jobs read straight from its career site; follow it to get its new postings on Jobs and in your job emails.

• Open jobs, new this week, remote, where, schedules, what postings say, "Hiring most for", website; "Search this employer's jobs"; Follow / Following.
• Jobs → "Followed employers" card shows what's new since your last look.

How to get there: Click a company name on a job.
Plans: Free, Career, Pro, Coach, Org

Jobs posted on Aptly

Verified employers post jobs marked "Posted on Aptly · verified employer"; Apply with Aptly sends your name, email, a note and your Aptly résumé, and tracks it in Applications with a one-week follow-up reminder.

• Options: a note, "Use my Aptly Mail address", "Share my Qualified score with [company]"; "Or apply on their site"; "Check my resume first".

How to get there: Jobs → open a job marked Posted on Aptly → "Send my application".
Plans: Free, Career, Pro, Coach, Org

Applications tracker

Saved jobs by stage (Saved, Applied, Interviewing, Offer, Accepted offer, Not selected) with follow-up reminders, interview dates and the Application kit for each job. Aptly Mail can move a job's stage for you.

• Per job: notes ("Save notes"), "Remove", "Fit when saved", "Add to calendar", "Application kit".
• Buttons by stage: "Follow-up email" (Applied), "Email about the interview" and "Thank-you note" (Interviewing), "Reply to the offer" and "Negotiate" (Offer).
• "How accurate was the fit?" (1–5) when a job reaches Offer, Accepted offer or Not selected.
• "Practice interviews" list (Word, PDF, delete), due-follow-up banner and counts per stage.

How to get there: Jobs → Applications.
Plans: Free, Career, Pro, Coach, Org

"You did it" (accepting an offer)

Setting a job to "Accepted offer" opens a congratulations window: add start date and pay, see the Aptly Career new-job rate, share your invite link, and "Save and go to my Career page" to record it as your current job.

How to get there: Jobs → Applications → set a job to "Accepted offer".
Plans: Everyone, including Free

Best-fit job emails

New jobs that fit you by email (up to 8), only after you confirm your email and never repeating a job already sent. Weekly (Monday mornings) for everyone; daily and same day on paid plans.

How to get there: Account → Email notifications → "Best-fit job emails": Same day / Daily / Weekly / Off. The master switch "Send me emails about jobs, follow-ups and interviews" turns all of them off.
Plans: Free, Career, Pro, Coach, Org

Daily and same-day job emails

Faster job emails (within hours of posting) so you can apply early.

How to get there: Account → Email notifications → "Best-fit job emails" → Same day or Daily.
Plans: Pro, Coach, Org

What's working (application insights)

Applied, heard back %, got interviews %, days to hear back, by job source, tailored résumé or not, fit score and how fast you applied, with tips from your own results. Needs at least 3 applied jobs.

How to get there: Jobs → Applications → "What's working".
Plans: Pro, Coach, Org

Weekly game plan

The 3–5 most useful things to do this week, with "Last week: … Nice work.", on Home and by email on Monday mornings.

How to get there: Home → "This week's game plan". Turn the email off on Account → "Monday game plan email".
Plans: Pro, Coach, Org

Let employers find me

Lets verified employers find you and message you in Aptly. They see your Qualified score and background, never your test results; your name and email stay private until you share them.

• "Visible to verified employers" switch; headline, roles you want, where; "Show my name as" (initials until I reply / full name).
• "Open to remote work", "Show my highest education level", "Let employers see my Qualified score for their jobs", summary, skills to show.
• "N employers viewed your profile in the last 30 days".

How to get there: Account menu → "Let employers find me" (also linked from Profile → Messages).
Plans: Free, Career, Pro, Coach, Org

Featured to employers

When you are visible to employers, you appear near the top of matching employer searches and best-fit lists.

How to get there: Turn on Let employers find me (Account menu).
Plans: Pro, Coach, Org

Résumé builder

Build your résumé once and download Word or PDF; "Use my Aptly Mail address" puts your Aptly email on it.

• Contact, headline, summary; experience ("Add a job", "Move up", "Remove job"); education; certifications and licenses.
• "Fill in from my uploaded resume" (Pro). "Save resume" (shows "Unsaved changes").

How to get there: Jobs → Resume.
Plans: Free, Career, Pro, Coach, Org

Résumé upload

Upload your résumé (PDF or text) so matches, skills and the Coach use your real work history; "Remove" any time.

How to get there: Profile → Background → Résumé.
Plans: Free, Career, Pro, Coach, Org

Résumé auto-fill

After an upload, "We pulled this from your resume" suggests your titles, education, years and skills; nothing changes until you click "Apply to profile fields" and then "Save profile".

How to get there: Upload a résumé on Profile → Background.
Plans: Pro, Coach, Org

Application kit

Everything for one saved job in five steps.

• 1 Résumé check (ATS): paste the posting → score out of 100, keywords found and missing, fix list, "Check again".
• 2 "Tailor my resume" / "Make a new version" → Word or PDF.
• 3 "Write my cover letter" → edit → "Save edits" → Word or PDF.
• 4 "Prepare my answers" (STAR format) / "Make new questions".
• 5 "Got an offer?" → "Salary negotiation help". A "Try free" tag shows while a free try is left.

How to get there: Jobs → Applications → a job → "Application kit".
Plans: Pro, Coach, Org

Know the company and posting-based interview prep

A company brief (what they care about most, your edge, gaps to address, questions to ask, what to look up) and "Practice this interview" built from that exact posting.

How to get there: Applications → a job → Application kit → "Get my company brief" (later "Refresh the brief"); "Start practice".
Plans: Pro, Coach, Org

Practice interviews

A mock interview one question at a time with feedback; after about five questions the Coach offers to save it as a study guide (Word or PDF).

• Saved practices are listed under Applications → "Practice interviews" (Word, PDF, delete).

How to get there: Any match → Show details → "Practice interview", or a job's Application kit → "Practice this interview". The Coach panel shows a practice bar with "Save as document" and "Exit".
Plans: Pro, Coach, Org

Salary negotiation and offer review

Market pay for the role and a negotiation script; paste a whole offer for a term-by-term AI review and a counter-offer email.

• Form: job title, base salary offered, "Your walk-away number", location → "Help me negotiate".
• Results: where the offer sits; Ask for / Happy to land at / Walk away below; "What to write" (Copy); phone script; other things to ask for; tips.
• "Have the whole offer? Get an AI review" → "Review my offer": terms table, what's strong, worth questioning, what to clarify, what to ask for, counter-offer email ("Copy" or "Send from Aptly Mail").

How to get there: Applications → a job at Offer or Accepted offer → "Negotiate", or Application kit → "Salary negotiation help". Career → Pay comparison links to it too.
Plans: Pro, Coach, Org

LinkedIn rewrite

Three headline options, an About section, the skills to list (top 5 pinned) and quick wins, written for the job you want. The last result is kept.

How to get there: Jobs → Resume → Your LinkedIn profile → target job → "Rewrite my LinkedIn".
Plans: Pro, Coach, Org

Coach help with the app

Ask how anything in Aptly works. Answers from the Aptly Guide show "From the Aptly Guide" with "Helpful" and "Ask the Coach about my situation" (Pro) or "Not what I asked" (Free).

How to get there: The Coach button (chat bubble) on any page; starter questions are shown as chips.
Plans: Free, Career, Pro, Coach, Org

Personal Career Coach

An AI career coach that knows your results, matches, résumé, applications and plan, and government career data (education, licenses, pay where you live, training near you, apprenticeships, hiring trends). It answers your question first, gives steps for this week, can add steps to your Career Plan and people to your contacts (with Undo), finds real openings, and remembers goals you tell it.

• Tips (top of the Coach panel): "Your profile is X% ready", links to what's missing, "Try asking" examples.
• Memory (Pro): "What the Coach remembers" → "Forget", "Forget everything", "Turn memory off/on".
• Free: "Try personal coaching free: N messages" → "Try it" / "Back to app help".
• Rate answers "Helpful" or "Not right" (asks what was wrong). "Undo" and "View" on steps and contacts it added.

How to get there: The Coach button on any page.
Plans: Pro, Coach, Org

AI email drafts

"Write it for me" drafts: Reply, Schedule the interview, Thank-you after an interview, Follow up on my application, Introduce myself / ask for a chat, Accept an offer, Counter an offer, Politely decline, with "Anything to include".

How to get there: Mail → "New email" → "Write it for me" → choose the kind → "Draft it". Applications has stage buttons that do the same.
Plans: Pro, Coach, Org

Aptly Mail

Your own job-search address (first.last@aptlymail.com) to give recruiters. Mail is sorted for you, deadlines are counted down, and possible scams are flagged. Addresses are never given to anyone else, even after an account is deleted.

• Folders: Interviews, Assessments, Offers, Applications, Recruiters, "From employers on Aptly", "Check carefully", Sent, Trash.
• "Search mail", "Copy address", "New email" (To, Cc, Subject, up to 5 attachments, 10 MB).
• On a message: Reply, "Add to Career Plan (due …)", "Show original formatting", "Mark unread", Delete / Restore, "Wrong folder? Move to…", attachments (risky files blocked), the conversation thread.
• Settings: "Change my address" (up to 3 keep working), "Forward a copy to [email]", "Daily summary email".

How to get there: Mail in the main menu.
Plans: Free, Career, Pro, Coach, Org

Messages from employers

Direct messages from verified employers, only if you turned on Let employers find me.

• "Share my name and email with [employer]", "Send reply", "See the job".
• "Not interested" (they can't message you about it again), "Block and report".

How to get there: Profile → Messages (also in Mail, tagged "On Aptly").
Plans: Free, Career, Pro, Coach, Org

Notifications bell

In-app alerts (new jobs for your top role, messages, reminders) with an unread count.

How to get there: The bell at the top of every page → click one to open it, or "Mark all read".
Plans: Everyone, including Free

Add to calendar

A calendar file with a 1-hour reminder for interviews, follow-ups and contacts (Apple, Google, Outlook).

How to get there: "Add to calendar" on Applications; "Calendar" on Career Plan contacts.
Plans: Free, Career, Pro, Coach, Org

Current job page

Record your new job; Aptly counts the days and checks in at 30, 60 and 90 days and at 6 and 12 months.

• Job form: title, employer, location, start date, pay per year or hour (private), manager's name, team notes.
• "Day N" counter and the next milestone (30-day check-in, 60-day feedback nudge, 90-day review, 6-month pay comparison, yearly career physical).

How to get there: Career in the main menu → "Add my job" (later "Edit my job details"). Accepting an offer in Applications also creates it.
Plans: Career, Pro, Coach, Org

First-90-days plan

A plan for your first 90 days in the new role, written by the AI Coach, with items to tick off.

• Phases: First 30 days, Days 31–60, Days 61–90, Watch for; items marked Goal / Do / Meet / Ask / Learn / Watch, each with "add to Career Plan".
• Your first 1:1 with your manager, check-in rhythm, skills to lean on and build, "The pay conversation".

How to get there: Career → "Write my first-90-days plan" (or "Write it again").
Plans: Career, Pro, Coach, Org

Career Watch

Only open roles that look meaningfully better than your current job.

• Each result: "View", "Save", "Not for me". "Check now".
• "What counts as better (settings)": must pay at least X% more, distance, how often (weekly on Tuesday or daily), titles to watch, include remote, "Career Watch is on" → "Save".

How to get there: Career → Career Watch.
Plans: Career, Pro, Coach, Org

Pay comparison

Your pay vs. government market pay for your role (about which percentile you're at), with a raise plan and a link to the negotiation guide; checked again at 6 and 12 months.

How to get there: Career page.
Plans: Career, Pro, Coach, Org

Employer signal

Your employer's hiring trend, read daily from its own career site: steady, growing, or "hiring slowdown" (down 40% or more in 30 days), plus open roles like yours there.

How to get there: Career → "Employer signal".
Plans: Career, Pro, Coach, Org

Next-role planning

What to aim for next and how to get there from your current job, each with a "Path plan" and training for your current and next role.

How to get there: Career → "Your next role".
Plans: Career, Pro, Coach, Org

Check-ins

Short surveys: two-week and six-week check-ins, "Three months into your new job", and 6 months and 1 year after an organization program ends.

How to get there: Home → Your next steps → the check-in → answer → "Send" (or "Skip this one").
Plans: Everyone, including Free

Find a mentor

Get matched with people who have done the work you want. Free members can have 1 mentor at a time; Aptly Career and up, 3.

• Search, field (yours first), "Free sessions only"; mentor cards with level, stars, price, sessions and mentees hired; "Mentor spotlight".
• Mentor profile with "Recognition" and "What mentees say"; "Ask to be mentored" (what you want help with, guidelines, 18+).

How to get there: Career → Find a mentor.
Plans: Career, Pro, Coach, Org

Mentor sessions and messages

Inside a mentorship: accept or decline, a message thread, propose free or paid sessions (paid through Aptly), confirm it happened or record a no-show, cancel with 24 hours' notice, end the mentorship.

How to get there: Career → Find a mentor → a mentor → "Open", or Be a mentor → Your mentees → "Open".
Plans: Career, Pro, Coach, Org

AI agenda for mentor sessions

For a scheduled session the AI writes an agenda: what the mentee should prepare and ask, what the mentor might probe or share, a run of show and what to do after.

How to get there: Open a mentorship → Sessions → "Prepare an agenda".
Plans: Career, Pro, Coach, Org

Rate a session

Mentees rate sessions 1–5 with a public sentence; mentors rate mentee reliability privately.

How to get there: Open a mentorship → a finished session → "Rate this session" / "Rate reliability".
Plans: Career, Pro, Coach, Org

Be a mentor

Offer your experience to people on your path, free or paid.

• "What it takes" checklist; profile: headline, your path, up to 4 fields, titles, years, languages, availability, free sessions or a session fee, session length (30/45/60), mentees at a time, "Show my full name"; code-of-conduct agreement.
• Stats and milestones; "Your mentees" → "Review request" / "Open"; "Pause new requests" / "Take requests again" / "Retire as a mentor".

How to get there: Career → Be a mentor → "Apply to be a mentor".
Plans: Everyone, including Free

Mentor payouts

Mentors who charge are paid through Stripe (80% of each session): Paid to you / On the way / On hold, and a table by session.

How to get there: Career → Be a mentor → Payouts → "Set up payouts with Stripe" (later "Open my Stripe dashboard").
Plans: Everyone, including Free

Mentor levels and recognition

Mentor → Senior Mentor (10 sessions, 5 mentees, 4.5+ stars) → Field Lead (named by Aptly; moderates the field's alumni group). Monthly Spotlight and a leaderboard.

How to get there: Career → Find a mentor → "Recognition".
Plans: Everyone, including Free

Report and block

Report a mentor, mentee, or alumni post or reply (money requests, harassment, selling, impersonation, no-shows, spam, other) and optionally block them. A code of conduct applies to everyone.

How to get there: "Report" on a mentor profile, mentorship or post → reason → "Send report"; "Code of conduct and safety" on Mentors.
Plans: Everyone, including Free

Alumni groups

Community groups for people in your field or school (read-only on Free).

• "Your groups", "All groups", "Recent in your groups"; "Mentors in this field".
• Post a question, a win, a resource or "Ask a mentor"; "Helpful", reply, remove your own, report. Field Leads can pin and remove.

How to get there: Career → Alumni.
Plans: Career, Pro, Coach, Org; Free (Read only)

Profile card

A card for LinkedIn or friends showing your interest profile and only what you choose (never reasoning results).

• Choose: top 3 careers, top work values, work-style line, full name; "Card link is on".
• Share: Copy link, Share, LinkedIn, Facebook, X, Email, Text, "Download image"; view count; "Make a new link" (the old one stops working).

How to get there: Account menu → "My profile card" (Matches links to it too).
Plans: Career, Pro, Coach, Org

Compare with a friend

Compare results with a friend, partner or teammate after they agree to share: % alike, interests, shared values, work style, careers you both fit, and which suit each of you more.

How to get there: Account menu → "Compare with a friend" → send the link; they choose "I agree to share" → "Compare". "Your comparisons" → Open / End.
Plans: Career, Pro, Coach, Org

Share with an advisor

A private link that shows what you choose (top matches, interests and values, skills, Career Plan progress, application counts, résumé PDF) to a coach, counselor or mentor, for 7 days to 6 months.

How to get there: Account menu → "Share with an advisor" → "Create link"; your links list has Copy link, views and "Turn off".
Plans: Everyone, including Free

Give a free month

A friend who joins through your link gets 30 days of Pro free; when they first pay, you get a free month (one per friend, up to 12).

How to get there: Account menu → "Give a free month" → Copy link / Share / Text / Email / LinkedIn. Shows friends joined and months earned.
Plans: Everyone, including Free

Explore careers

Public pages for every government occupation: what the work is, pay (U.S. and each state), outlook, education, AI exposure and similar careers.

How to get there: aptlymatch.com/careers (footer → "Explore careers").
Plans: Everyone, including Free

Will AI take my job?

A free checker with a page per occupation: how exposed the work is to AI, what stays human, how to stay ahead and more AI-resilient careers nearby.

How to get there: aptlymatch.com/will-ai-take-my-job, or the "Will AI take my job?" item in the app's sidebar → type a job title → "Check".
Plans: Everyone, including Free

Layoff pages

For companies with recent WARN layoff notices: who is hiring people in your role in that state, a first-week checklist and 90 days of Pro free.

How to get there: aptlymatch.com/layoffs
Plans: Everyone, including Free

Aptly in ChatGPT and Claude

Take a quick career quiz, look up careers and search jobs inside ChatGPT or Claude; sign in with Aptly to see your matches and tracker and save jobs.

How to get there: aptlymatch.com/ai
Plans: Everyone, including Free

"We're here to chat"

A chat helper on the public home page that answers questions about Aptly.

How to get there: Home page → the "We're here to chat" bubble (bottom right).
Plans: Everyone, including Free

About and Features pages

Who runs Aptly, what it believes, where the data comes from and how to reach the team; and this list of every feature.

How to get there: Footer → "About" or "Features".
Plans: Everyone, including Free

Pilot group sign-up

People who sign up through a pilot group link join that group automatically, see a "Pilot · name" banner and get a couple of short check-ins.

How to get there: Open the pilot invite link you were sent → create your account.
Plans: Everyone, including Free

Plans and prices

Compare plans side by side, upgrade, and manage billing. Switching plans credits unused time.

• Monthly or yearly ("Yearly · best value"); semester (Student); graduate rate; new-job yearly rate.
• "Compare every feature, plan by plan" table; "Manage billing" (Stripe); "Renews …" / "Active until …".

How to get there: Account menu → "Upgrade to Pro" (Free), the sidebar "Aptly Pro" card, or Profile → Account → Plan → "See plans" / "View plan & billing".
Plans: Everyone, including Free

Account settings

Everything about your login, emails, privacy and data.

• Name, login email ("Confirmed" or "Resend link"), account type, member since; password (changing it signs out other devices); Show/Hide on passwords.
• Two-step sign-in (authenticator app): recovery codes ("Copy codes", "I saved them"), "Get new recovery codes", "Turn off".
• Email notifications, "Monday game plan email", Aptly Mail settings, language, "Aptly on your phone", connected apps (ChatGPT, Claude).
• "Who can see your progress": a coach → "Remove access"; an organization → "Stop sharing".
• "Your data": download as PDF, spreadsheet (CSV) or JSON. Privacy requests: what you have about me / correct / delete / other.
• Delete account: type DELETE and your password.
• Every Aptly email has a one-click "Unsubscribe" link at the bottom (turn them back on under Email notifications).

How to get there: Account menu → "Account settings" (Profile → Account).
Plans: Everyone, including Free

Student & Recent Grad price

Verify you're a student (verification lasts a year; graduation month is asked). Joining through a college's link verifies you automatically.

How to get there: Plans → "Student" → "Verify I'm a student" → "Use your school email" ("Send confirmation link", valid 3 days) or "No school email? Upload proof" → "Upload for review".
Plans: Everyone, including Free

Military price

Answer questions about your service and upload proof (DD-214, NGB-22, VA ID, veteran driver's license, or LES/command letter); the price unlocks once approved. Your branch carries over to the military translator.

How to get there: Plans → "Aptly Pro, military price" → "Get the military price" → "Continue to proof of service" → "Upload for review".
Plans: Everyone, including Free

Send feedback, accessibility and legal

Send feedback (something broke, confusing, idea, I like this); read the Accessibility statement, Terms of Use and Privacy Policy.

How to get there: Account menu or sidebar → "Send feedback"; footer links (About, Features, Explore careers, Privacy Policy, Terms of Use, Accessibility, For employers, Contact).
Plans: Everyone, including Free

Aptly Pro seats for a group

Companies helping staff who are leaving, colleges, workforce boards and coaches buy Aptly Pro for a group: $79 a seat for 6 months, 50 seats or more, by card or invoice (PO). One invite link; each person who joins gets 6 months of Pro from that day. The buyer sees seats used, never anyone's results.

How to get there: Plans → "Buy seats" (or #/seats) → organization, type, seats → "Pay by card" / "Pay by invoice (PO)" → "Copy link". People join with the link → "Create my account".
Plans: Everyone, including Free

Aptly for Recruiters

One price per recruiter a month with active candidates included: Solo $99 (50 candidates), Team $89 per recruiter (75 each, 2 to 9 recruiters), Agency $79 per recruiter (100 each, 10 or more), and $59 a month for each 25 extra candidates. Candidates never pay: they take the tests free and get Aptly Pro free while they work with the recruiter, and keep it 30 days after. Prices are set in Admin → Recruiter pricing.

• Recruiter menu: Home, Recruiter (Candidates, Pipeline, Roles and fit, Companies), Mail and Profile. Matches, Jobs, Career Plan, Career and "Will AI take my job?" are folded under "Job seeker tools". On a phone the bar shows Home, Recruiter, Pipeline, Mail and Profile.
• Recruiter Home: what needs attention (unfinished tests with "Remind", interviews to watch, unused invites with "Resend"), counts of active candidates, invites, open roles, in process and placed, the pipeline by role, recently joined, and quick actions (Invite, Import, Find candidates, Pipeline, Roles, Companies, Plan).
• Candidates tab: "Invite a candidate" (name, email) → "Make invite link" (emailed if an email is given; each link is for one person). The list has no limit: invite and import as many people as you like and use it as a CRM; only people who join count toward the plan. Unused invites show name, email and date with "Copy link", "Resend email" and "Cancel". Candidate rows show tests done and still to do ("Remind them"), Longevity and status, with "Results", "Client profile" (one-page PDF for a hiring manager), "Interview" (a recorded video interview), "Access", "Make inactive" and "Remove".
• Candidate page: click any candidate's name (Candidates, Pipeline, Find candidates, Fit scores, Best candidates, invites) for a page about them: fit and stage for each open role with the reason behind Qualified, background and test highlights, Longevity, video interviews, buttons for results, client profile and interview, and private notes shared with colleagues on the account. People invited but not joined yet have a page too; their notes and stages carry over when they join.
• Inactive candidates: "Make inactive" on a candidate's row or page keeps them on the list with their results, stages and notes but they stop counting toward the plan (it frees a place). They move to "Inactive candidates" at the bottom of the Candidates tab and leave the active list, Pipeline counts and search; their free Aptly Pro through the recruiter pauses and they're told in Aptly. "Make active" brings them back when the plan has room. Candidates who pay for their own seat can't be made inactive. "Remove" ends the link for good (notes and stages are lost).
• Import: "Import from a spreadsheet or résumés" adds many people at once from an ATS export (CSV, Excel or JSON, up to 10,000 rows; columns matched automatically and adjustable) or résumé files (PDF, Word, a zip). Each becomes an invite with a draft profile that is searchable right away.
• Find candidates: searches names, titles, skills, education and résumé text (phrases in quotes, minus to exclude), with role, stage, Qualified and Satisfaction minimums, joined or not, and has-a-résumé filters; download exactly what the search found as CSV. "Download for your ATS": one row per candidate, or one row per candidate and role (Bullhorn, Greenhouse, JobAdder, Crelate, Recruit CRM, Loxo and others).
• Pipeline tab: everyone on the list, joined or not yet, as cards by stage (Not submitted yet, Submitted, Interviewing, Offer, Placed, Not selected) for one role; move someone with the menu on their card; filter joined / not joined and find by name.
• Video interviews: "Interview" on a candidate → five questions (standard, AI-written for the role, or your own) → the candidate records 3 to 5 minutes in the browser with one re-take. Only that recruiter can watch. Recordings are converted so they play in Safari, Chrome, Edge and Firefox on Mac, Windows and Linux; "Watch" has buttons to jump to each question and "Download the video". Kept 180 days.
• Roles and fit tab: add a role (job title, company, location, work setup, pay, job description; paste or "Upload" a PDF, Word or text file). Roles are private to the recruiter. "Best candidates for a role" ranks candidates plus members who let recruiters find them. "Fit scores" shows each candidate's Qualified % (with the reason) and Satisfaction % for each open role, with a stage. Each role: "Role check", Edit, Close/Reopen, Delete.
• Role check (Roles and fit → a role → "Role check"): reviews a role before it goes out, for the recruiter and their client only (candidates never see it). Choose the client's number of employees and "Run role check". It shows: pay-transparency and posting rules where the job is (19 states and cities, including California, Colorado, Washington, New York, Illinois, New Jersey, Massachusetts, Maryland, Minnesota, Vermont, Virginia, Maine and Connecticut; remote roles against the states they're open to), each marked Meets it / Needs fixing (with what to add) / Doesn't apply / Starts later; pay against BLS wages for the state or metro and against similar live postings; wording with legal risk or that narrows the pool (age, national origin, citizenship, criminal history, pay history, disability, gendered words) with replacements; a posting-completeness checklist; education, experience and licenses against the occupation; and, with AI, must-haves, what could be optional, unclear points, questions for the client, selling points and where to find people. "Print or save as PDF" for the client. It is guidance, not legal advice.
• Companies tab: the companies you hire for (private): website, industry, size, work setup, what each offers and what the work is like; every role at a company uses it for Satisfaction. Company size also sets which pay laws apply in Role check.
• Plan and settings tab: firm name shown on invites, Solo / Team / Agency and number of recruiters ("Change plan"), this month's bill, candidates in use, extra packs of 25, invoices and card, default switches for new candidates, and "Your team": invite colleagues by email up to the number paid for; they share the candidates, roles and companies, and only the owner changes the plan, billing, firm name or team. Colleagues can "Leave this team".
• Access: per-candidate switches for Job search and job emails, Let employers find them, Application tracker, AI Career Coach chat, AI résumé/cover letter/interview tools, Aptly Mail, Mentors and alumni, and each of the four tests; "Save for this candidate" or "Use my defaults". Switched-off features are hidden from the candidate and blocked.
• Candidate side: the invite page shows who invited them, that it's free and what the recruiter will see; the candidate ticks the agreement and joins. They get Aptly Pro minus anything switched off. Account → "Your recruiter" → "Stop sharing and leave".

How to get there: Plans → "For recruiters". Then Recruiter in the main menu.
Plans: Everyone, including Free

Clients page

Each client's results, matches and progress. Clients join through an invite link and can remove access any time.

• Client rows: tests done, direction, application counts, what they want, organization tag; "Graduate".
• Client page: profile, interest / values / personality / aptitude bars, top picks, hidden fits, applications, "Their plan", latest check-in; "Remove this client".

How to get there: Clients in the main menu.
Plans: Coach, Org

Client invite links

A personal invite link for one client; it works once. Clients accept with "Accept and share".

How to get there: Clients → "Create a personal invite link"; unused links are listed with Copy.
Plans: Coach, Org

Notes on clients

Session notes on each client. Coaches' notes are private; organization staff notes are shared with the team unless "Keep private (only me)" is ticked.

How to get there: Clients → a client → Notes → "Add note".
Plans: Coach, Org

Graduate a client

When a client is hired, graduate them: 90 days of Aptly Career free, then the graduate rate. It counts in organization outcomes.

How to get there: Clients → "Graduate" on the client's row (organizations: Program report → "Graduate").
Plans: Coach, Org

Layoff pages to share

Recent layoff pages coaches can send to people they support, with "Copy a note".

How to get there: Clients → "Recent layoffs to share".
Plans: Coach, Org

Organizations

For colleges, workforce agencies and placement firms: a shared client list, group link, team notes, staff logins, program report and outcomes. Organizations are verified before inviting people (.edu and .gov instantly).

• "Open client list"; "Organization settings" (name, type); pay monthly, yearly or by invoice; a yearly work-email re-confirm.

How to get there: Plans → Organization, then Organization in the main menu → name, type, website, your title, LinkedIn page, EIN → "Create and verify".
Plans: Coach, Org

Group invite link

One link for all your students or clients; people who join agree to share their progress with the organization.

How to get there: Organization → "Group invite link" → "Copy"; the owner can "Make a new link". People join with "Join and share".
Plans: Coach, Org

Staff logins

Up to 10 staff share one client list, notes and report.

How to get there: Organization → Team → a colleague's email → "Add to team"; the owner can "Remove"; staff can "Leave this team".
Plans: Free, Career, Pro, Coach, Org

Program report and CSV

Tiles (people, finished all tests, started a plan, applied, interviewed, hired) and a table by person.

How to get there: Organization → "Program report" → "Download CSV".
Plans: Coach, Org

Exit dates and follow-up outcomes

Set a program exit date per person; Aptly surveys them about 6 months and 1 year later and shows WIOA-style outcomes (exited, employed Q2/Q4, median earnings Q2, credential attainment, measurable skill gains).

How to get there: Organization → Program report → "Program exit" date → "Program outcomes (WIOA-style)".
Plans: Org

Verified organization badge

Once approved, the organization shows as "Verified" on its pages and on the join page members see.

How to get there: Shown automatically after verification.
Plans: Org

Pay by invoice (PO)

The yearly Organization plan can be invoiced, net 30, with a PO number and billing email; the team starts right away.

How to get there: Plans → Organizations → "Pay yearly by invoice (PO)", or Organization → "Pay yearly by invoice" → "Send the invoice".
Plans: Everyone, including Free

Find on the web (Talent Source)

Recruiters and HR teams search an index of people named on public professional pages: company team and leadership pages, association directories and conference speaker lists that Aptly approved, plus up to ten sites the account adds (checked by Aptly before the first read). Paste a job description or pick a role; results show the person's title, employer and city as the page states them, the quote it came from, a public profile link if the page gives one, and a relevance score with what could not be verified. Shortlist people, export CSV, and (recruiters) add someone to candidates once they have given you an email. Find on LinkedIn (v5.31.3) runs the X-ray searches for you, one a minute through DuckDuckGo with no API key, and compiles name, headline, company, city and the profile link from the search results into a table you can save to the shortlist; Aptly never opens LinkedIn. It is not the whole web, obeys robots.txt, and people can be removed at /talent/opt-out.

How to get there: Recruiter → "Find on the web" tab; Employer (HR tier, admins) → "Find on the web" tab.
Plans: Everyone, including Free

Interview scheduling that books time

Moving someone to Interview sends them a link to pick a time from the interviewer's open hours, shown in the candidate's own time zone, minus what is busy on a connected Google or Microsoft calendar. The interview lands on both Aptly calendars and the connected calendar (with a Meet or Teams link), both sides get the details and an .ics file, reminders go out the day before and two hours before, and the same link reschedules or cancels. Interview types (length, buffers, hours, interviewers) are set under Scheduling.

How to get there: Employer → Scheduling; Recruiter → Scheduling; the applicant or candidate page → Send a scheduling link.
Plans: Everyone, including Free

Talking to candidates from inside Aptly

Email and text templates per stage (received, interview invite, offer, not moving forward, hired; the recruiter stages too) with merge fields, set to send themselves when a stage changes. Every message and every reply shows on the applicant's page and notifies the team. Bulk-message people from the pipeline. Texts only with the candidate's consent.

How to get there: Employer → Messages; Recruiter → Messages; the Conversation card on every applicant and candidate page.
Plans: Everyone, including Free

A hosted careers page

Your open jobs on a page in your colours with your logo and story at aptlymatch.com/at/<your-name> or on your own domain; applying takes two minutes and needs no account; every application lands in the pipeline with its source; Google lists each job from the page's markup; an embed script puts the list on your own website.

How to get there: Employer → Careers page (HR admins).
Plans: Everyone, including Free

Hiring analytics

Time to hire, source of hire, the funnel per job, offer-accept rate, days in each stage, interviews kept, decline reasons; for recruiters submittal-to-interview and interview-to-offer by client, placements and fee revenue by month, time to fill and retention by client. CSV export.

How to get there: Employer → Reports; Recruiter → Reports.
Plans: Everyone, including Free

Compliance exports

A disposition reason on every decline (your own list), an applicant-flow log and an EEO-1 hires-by-category table as CSV, and a retention period of your own for decided applications. Exports never include test scores and are logged.

How to get there: Employer → Reports → Compliance exports (HR admins).
Plans: Everyone, including Free

Employee referrals and employees-first jobs

A referral program with a reward that comes due after the hire stays N days; employees get links per job; referred applications are tagged and the employee follows each step; an HR board and leaderboard. New jobs can be employees-only for a window before they go public.

How to get there: Employer → Referrals; My company → Refer a friend; Jobs → Settings (employees first).
Plans: Everyone, including Free

Collaboration: mentions, Slack or Teams, job approval

Notes with @mentions that tell the teammate, one Slack or Teams webhook per company with a choice of events (new applicant with score, stage changes, replies, bookings), and requisition approval so a job waits for an approver before going live.

How to get there: Employer → Team and plan; notes on any applicant page.
Plans: Everyone, including Free

Offers, e-signature, background checks, the handoff

Offer letters from your template; you sign in the app, the candidate signs online; PDFs carry the audit trail. Background checks through Checkr (your key) or recorded by hand. At Hired the new hire goes to your HRIS or payroll (through Merge) or your webhook, with the I-9 due date, and always as a downloadable packet.

How to get there: The Offer, background check, hire card on every applicant page; Team → Integrations, Offer letters, Background checks.
Plans: Everyone, including Free

Recruiter sourcing tools

A browser extension that saves the public profile you are viewing to your list in one click with duplicate and ownership checks, email sequences that stop when the person replies, candidate ownership rules for teams, and fee splits between recruiters.

How to get there: Recruiter → Sourcing; Reports (fees by recruiter).
Plans: Everyone, including Free

Aptly for employers

Verified employers post openings to Aptly members, see who fits each job best by Qualified %, and message job seekers who chose to be visible. Applications from Apply with Aptly arrive here.

How to get there: Footer → "For employers" → "Request verification" (company, website, your title, LinkedIn page, EIN, about, anti-discrimination terms).
Plans: Everyone, including Free

Post and manage jobs

Post a job (title, type, location, remote, pay range per year or hour, optional apply link, description); live right away for 60 days. Edit, Close / Reopen, View.

How to get there: Employer → "Your job posts" → "Post a job".
Plans: Everyone, including Free

Applicants

Apply-with-Aptly applicants with Qualified % (or "Score not shared"), note, email and résumé. Set status (New, Reviewing, Interview, Not moving forward, Hired); the applicant is notified.

How to get there: Employer → a job → "Applicants (n)".
Plans: Everyone, including Free

Best-fit people for a job

Visible members ranked by Qualified % for that job, Featured members first, with "Message".

How to get there: Employer → an open job → "Best-fit people".
Plans: Everyone, including Free

Find candidates and message them

Search people who opted in by role or skill, location and "Remote OK", then message them (subject, job link, text). New conversations are capped per day.

How to get there: Employer → "Find candidates" → "Search" → "Message".
Plans: Everyone, including Free

Conversations

Threads with candidates, showing whether they've shared contact details.

How to get there: Employer → "Conversations" → a thread → reply.
Plans: Everyone, including Free

Give a hire 90 days of Aptly Career

A free hiring benefit for an applicant marked Hired, up to 10 a month.

How to get there: Employer → a job → Applicants → status "Hired" → "Give 90 days of Aptly Career".
Plans: Everyone, including Free

Employer plan and billing

A free trial after approval, a founding-employer price locked for life, then the standard price.

How to get there: Employer → "Your employer plan" → "Subscribe" / "Manage billing".
Plans: Everyone, including Free

Claim a company page

Recruiters and HR claim their company page with a work email (instant when the domain matches); the page then shows "Verified" on every posting.

How to get there: Jobs → click a company name → "Work here? Claim this page" → "Claim with work email".
Plans: Everyone, including Free